Blogs on ‘Admission’

Transcript Certificates Explained: A Beginner's Guide

9 min read
Blog Summary A step-by-step guide on obtaining academic transcripts, detailing the application process, requirements, and providing a sample for reference.
Transcript Certificates

transcript certificate is an official document issued by the registrar's office or the academic department that contains a detailed record of a student's academic performance at a particular institution. It includes:

1. Courses taken by the student

2. Grades received by the student

3. Credits earned by the students during the course of their academic curriculum.

Importance of Transcript Certificate:

Transcript certificates are important documents that serve as official proof of a person's academic achievements. They can be used for a variety of purposes, including job applications, further education, professional certifications, and more. Here are some reasons why transcript certificates are important:

  1. Proof of education: Transcript certificates provide official proof that an individual has completed a course or programme of study, and they are often required for job applications, further education, and professional licensing.
  2. Academic recognition: Transcript certificates serve as a testament to an individual's hard work and academic achievements and can help them stand out among other candidates when applying for jobs or scholarships.
  3. Career advancement: Transcript certificates can also be important for career advancement, as many employers require proof of education when considering promotions or other career opportunities.
  4. Personal records: Transcript certificates are valuable personal records that can be used for future reference, such as when applying for graduate school or pursuing further education. 

What are the other names for the Transfer Certificate?

The transfer certificate may also be known by other names, depending on the context and the region. Some of the common alternative names for transfer certificates are:

  1. TC (short form of transfer certificate)
  2. School Leaving Certificate (SLC)
  3. Character Certificate
  4. Migration Certificate
  5. College Leaving Certificate (CLC)
  6. University Leaving Certificate (ULC)
  7. Transfer-cum-Conduct Certificate
  8. Bonafide Certificate


When should one get Transcripts?

There are several situations in which you may need to obtain your transcripts:

  1. Applying for college: If you are applying at a college, you will typically need to request transcripts from all the high schools and colleges you have attended. This will help the admissions committee evaluate your academic background and potential.
  2. Applying to graduate school: If you are applying to graduate school, you will also need to request transcripts from all the colleges and universities you have attended. This will help the admissions committee evaluate your academic qualifications for the programme.
  3. Applying for jobs: Some employers may require transcripts as part of the job application process, especially for positions that require a specific level of education or specialised skills.
  4. Applying for professional licence or certifications: Many professions require a specific level of education or training, and you may need to provide transcripts as part of the application process for a professional licence or certification.
  5. Personal records: You may also want to obtain transcripts for your personal records, such as if you are applying for scholarships or if you need to verify your academic credentials for a background check.

What is the procedure to apply for Transcripts?

According to the institution, the process for requesting transcripts might vary, however you can typically follow these steps:

  1. Contact the registrar's office: Start by contacting the registrar's office of the institution from which you need to obtain transcripts. They will be able to provide you with specific instructions and any necessary forms.
  2. Submit a request form: Most institutions will require you to fill out a request form to obtain your transcripts. The form may be available online, or you may need to request it from the registrar's office.
  3. Provide personal information: You will typically need to provide personal information such as your name, student ID number, and date of birth.
  4. Specify transcript details: You will need to specify details about the transcripts you are requesting, such as the number of copies and where they should be sent.
  5. Pay any fees: Some institutions may charge a fee for providing transcripts, so be prepared to pay any applicable fees.
  6. Wait for processing: Transcript processing times may vary, but most institutions will provide an estimated timeline for when your transcripts will be available.
  7. Receive and verify transcripts: Once your transcripts are available, you will receive them either electronically or in the mail. Verify that the transcripts contain accurate information before using them for any purpose.

What documents are required to apply for a Transcript?

In addition to the academic transcript, the admission application also requests a number of other papers to complete the admissions process.

The list of essential documents for academic transcripts are:

  1. Transcript of records
  2. A completed application form
  3. Application cost
  4. Certificate for backlog
  5. Test results for English language proficiency
  6. SAT, ACT, GRE, or GMAT scores
  7. Admissions essays
  8. Statements of purpose
  9. Letters of recommendation
  10. CV
  11. Personal statement
  12. Passport copy
  13. Financial records


How long does it take to get a Transcript Certificate?

Transcripts are typically released 1-4 weeks after the application has been submitted. Now that we have covered everything about transcript certification, let's find out about various other certifications associated with your academic journey.

What is a Degree Transcript?

A degree transcript is a written record of a student's academic performance during their degree programme at a certain institution. It is a formal record of the student's academic performance and is often produced by the academic department or registrar of the institution.

A degree transcript includes:

1. Courses taken.

2. Grades received.

3. Credits earned for each semester or academic year.

4. Degree classification or GPA.

5. Honours or awards associated with your degree. 

What does an Academic Transcript contain?

An academic transcript is a formal record given out by a school that gives an overview of a student's performance and accomplishments in the classroom. Depending on the school and nation, academic transcripts may vary in format and content, but generally speaking, they contain the following information:

  1. Personal information: This includes the student's name, student ID number, date of birth, programme of study, and dates of attendance.
  2. Coursework: A list of all the courses the student has taken, along with the semester or term and the grade or mark achieved in each course. This section may also include any credits or hours earned for each course.
  3. Grade Point Average (GPA): The student's overall GPA, which is the average of all the grades earned in all courses taken.
  4. Degree and honours: The degree or diploma earned, the date it was awarded, and any honours or awards received.
  5. Transfer credit: Any credits that were transferred from other institutions and accepted towards the degree programme.
  6. Institution and signature: The name and contact information of the issuing institution and the signature of an authorised official.

Academic transcripts are often required for admission to further studies, employment opportunities, or other professional pursuits. They serve as an official record of a student's academic achievements and can be used to verify their qualifications.

But do you know there is something called a 'Transcript Record' in your educational journey that is not your transcript certificate but an essential proof of your academic life?

Let's take a look. 

What is a Transcript Record?

An official transcript record is a written account of a student's academic performance and accomplishments during the course of their academic career. The courses studied, grades received, cumulative grade point average (GPA), and any degrees or certificates obtained are often included.

Employers, educational institutions, and other organisations frequently review transcript records to assess a candidate's academic background and potential. They might also be necessary for entry to professional training, additional study, or to get a licence in a particular field. 

Who issues records?

1. High school

2. Colleges

3. Universities

4. Other educational institutions 

What are the differences between Transcript Certificate and a Degree Certificate?


Transcript certificate

Degree certificate


Provides academic record and performance information

Confirms completion of a degree program

Information included

List of courses taken, grades received, credit hours earned, and cumulative GPA

Student name, degree earned, and date of graduation


Provided to potential employers, educational institutions, or other organisations for academic and performance evaluation

Provided to confirm qualification for entry to the workforce or further education

What are the differences between a Transcript Certificate and a Diploma Certificate?


Transcript certificate

Diploma certificate


Provides academic record and performance information

Confirms completion of a degree program or course of study

Information included

List of courses taken, grades received, credit hours earned, and cumulative GPA

Student name, degree or certificate earned, and date of graduation


Provided to potential employers, educational institutions, or other organisations for academic and performance evaluation

Provided to confirm qualification for entry to the workforce or further education

How to request a Transfer Certificate? (Sample application)

Here is a sample application requesting a transfer certificate:

[Your Name]

[Your Address]

[City, State, Zip Code]


[Principal's Name]

[School Name]


[City, State, Zip Code]

Dear Sir/Madam,

I am writing to request a transfer certificate from your school as I will be relocating to a new city and joining a new school. I am currently studying in [class/grade] at your school, and my admission number is [your admission number].

Please find below the necessary details for the transfer certificate:

Name: [Your full name]

Class/Grade: [Your current class/grade]

Admission Number: [Your admission number]

Date of Birth: [Your date of birth]

I kindly request that you issue the transfer certificate as soon as possible so that I can complete the admissions process at my new school. I am grateful for all the opportunities provided by your school, and I would like to express my gratitude to all the teachers who have supported me throughout my studies.

Thank you for your assistance in this matter. If you require any further information or clarification, please do not hesitate to contact me.


[Your Name]


Frequently Asked Questions

How can I get a transcript certificate in Nepal?
To obtain a transcript certificate in Nepal, you will need to follow these general steps: Contact the academic institution where you completed your studies. Gather the required documents. Pay the required fees. Submit the application.
Is a transcript certificate necessary?
Although it is not usually required, a transcript certificate can be quite useful in some circumstances. Following are some scenarios when a transcript certificate might be required or useful: Applying for further education Applying for jobs Professional licencing Scholarships and awards Immigration
What is a transcript fee?
The transcript fee in Nepal can vary depending on the institution and the number of copies requested. Generally, the fee for a transcript certificate ranges from NPR 500 to NPR 2000 (approximately USD 4 to USD 17) per copy.
Is a transcript enough to obtain a student visa?
In general, getting a student visa might not be possible with just a transcript. While a transcript might give details about your educational background and accomplishments, there are still a number of other conditions that must be satisfied in order to be granted a student visa

Let's get social.

Copyright © 2024 aecc. Useful Links | Glossary | Terms of Use | Privacy Policy
AECC SearchMeet us OnlineChat with Us